Terms of Reference

TERMS OF REFERENCE – Event Management Supplier for Integrity Icon Sri Lanka 2021

Transparency International Sri Lanka (TISL) is the local chapter of Transparency International (TI) the global movement against corruption, committed to promoting good governance and eradicating corruption in Sri Lanka. TISL’s mission is to support the collective effort to eradicate corruption in order to build a future Sri Lanka which is equitable, peaceful and just.

Integrity Icon is a global campaign, and is the brainchild of Accountability Lab (http://www.accountabilitylab.org/), an international civil society organisation. The Integrity Icon award seeks to “name and fame” honest public officials in Sri Lanka, while celebrating, encouraging and connecting honest civil servants who demonstrate exemplary integrity in their work, while inspiring a new generation to build a more effective and transparent public service. Integrity Icon Sri Lanka 2021 will be different from its previous iterations. This year we will identify and celebrate frontline workers of the public sector who have maintained honesty and integrity, and have gone above and beyond the call of duty in combatting COVID19. More information on Integrity Icon Sri Lanka is available on www.integrityicon.lk.

TISL will be hosting the grand finalé of Integrity Icon Sri Lanka 2021 in 11th January 2022. TISL is now seeking the services of an event management service provider to ensure the smooth running of the finale.

The award ceremony will be held at the Bandaranaike Memorial International Conference Hall (BMICH) (or a similar venue). A gathering of around 100 to 150 distinguished guests (or a similar number approved by Health Authorities) from diverse backgrounds including the public sector, private sector, media and civil society organisations are expected to be in attendance.

In addition to ensuring that the program on the day is executed professionally and efficiently, the event manager/management firm will be expected to provide the following services.

  • Coordination of the event
  • Digital printed backdrop 24 x 14’ (approximate)
  • Banners and other decorations (X Banners, feather banners and decorations for entrance, printed)
  • Two video walls 12 x 9’ (LED screens)
  • Flower arrangements for podium & oil lamp
  • Table decorations (flower or otherwise)
  • Interpretation / simultaneous translation facilities (Trilingual)
  • Live streaming event with sign language interpretation (minimum 3 camera set-up)
  • Lights & Sounds
  • Transportation, installation, coordination, etc.

Budget 700,000.

If there are any additional materials or services that can be provided, please include them in the quotation with respective costs.

Detailed quotations should be sent via e-mail to ashmi@tisrilanka.org by 23rd November 2021. For further clarifications please call Ashmi on 0778332399/ 0711295295.

Reference video of Integrity Icon Sri Lanka 2020 finalé –
https://www.youtube.com/watch?v=Dodgu2xFMW0&t=2156s

TERMS OF REFERENCE – to design and carry out a program to enhance staff capacity on effective leadership and to build and strengthen an enabling organizational culture

Transparency International Sri Lanka (TISL) is a national chapter of Transparency International (TI), the leading global movement against corruption. TISL raises awareness of the damaging effects of corruption and works with partners in government, business and civil society to develop and implement effective measures to tackle it.

This Terms of Reference (TOR) refers to two segments of training: One on leadership training and the other on staff training for an enabling organizational culture.

TISL management team has 15 members including 4 senior members who form the Leadership Team that supports the Executive Director. Our objective of this training program is to provide critical insights on leadership and to facilitate the building of essential skills and know-how for effective leadership of the management team. TISL expects the consultant to design a proposal with a state-of-the-art course module for both options – physical interventions and online interventions.

Secondly, TISL seeks a training program aimed at nurturing and enhancing a positive organizational culture, among its close to 40 staff members including interns. Developing effective teams, cultivating healthy attitudes towards one another, introducing creative methods / tools for interaction, promoting the passion for the cause and creative thinking among the staff are examples of what is expected in this module. Here too, the consultant is expected to design a proposal that includes both physical and online training options.

Please submit a concise proposal that meets the above mentioned requirement, coupled with a basic description of the Consultants’ relevant expertise and track record on or before the 5th of November by emailing to careers@tisrilanka.org with the caption “Proposal – Training Program”.

TERMS OF REFERENCE – Promotional Videos for Integrity Icon Sri Lanka 2021 Finalists

Transparency International Sri Lanka (TISL) is the local chapter of Transparency International (TI) the global movement against corruption, committed to promoting good governance and eradicating corruption in Sri Lanka. TISL’s mission is to support the collective effort to eradicate corruption in order to build a future Sri Lanka which is equitable, peaceful and just.

Integrity Icon is a global campaign, and is the brainchild of Accountability Lab (http://www.accountabilitylab.org/), an international civil society organisation. The Integrity Icon award seeks to “name and fame” honest public officials in Sri Lanka, while celebrating, encouraging and connecting honest civil servants who demonstrate exemplary integrity in their work, while inspiring a new generation to build a more effective and transparent public service. Integrity Icon Sri Lanka 2021 will be different from its previous iterations. This year we will identify and celebrate frontline workers of the public sector who have maintained honesty and integrity, and have gone above and beyond the call of duty in combatting COVID19. More information on Integrity Icon Sri Lanka is available on www.integrityicon.lk

TISL is seeking the services of a production house to develop ten 1 to 2 minute videos in the Sinhala and Tamil languages with subtitles. The indicative budget for this project is 1,000,000 LKR.

Integrity Icon Sri Lanka 2021 will select ten frontline workers as finalists. The purpose of the videos is to publicize and popularize the unique stories of these ten individuals in order to raise awareness about public sector integrity and inspire a new generation of honest public officials.

Quotations should include:
• A relatable, creative, inspirational theme/ concept targeted at the public and the public sector to fulfill the above purpose.
• The theme/ concept and presentation should be uniform across the ten videos.
• Proposed call to action/ tag line to promote the ten finalists. (This would be further developed with TISL’s input once the supplier is finalized)
• Ability to use the videos on television, social media and radio
• Samples of similar past campaigns/ work
• Company profile/ qualifications of team members
• Proposed cost breakdown for the video development
• Ability to complete the activity within 4-5 weeks (include rough timeline).

Deliverables:
Ten 1 to 2 minute videos (Sinhala videos to be created for Sinhala candidates with Tamil subtitles and vice versa).

TISL will provide the required expertise wherever required.

Proposals on the specifications, along with a detailed budget should be emailed to ashmi@tisrilanka.org by 10th November, 2021. The most competitive supplier will be selected on a value-for-money basis. Shortlisted applicants will be invited to pitch their concept to TISL.

TERMS OF REFERENCE – To Develop a Trilingual Video on Proactive Disclosure

Transparency International Sri Lanka (TISL) is the local chapter of the global movement against corruption, committed to promoting good governance and eradicating corruption in Sri Lanka. TISL’s mission is to support the collective effort to eradicate corruption in order to build a future Sri Lanka which is equitable, peaceful and just.

Sri Lanka’s Right to Information (RTI) Act was introduced in 2016. Since then, citizens have used the legislation and have benefitted from the said law. According to the RTI Act one way information can be disclosed is through Proactive Disclosure. Both the RTI law and Extra Ordinary Gazette No 2004/66 -Friday, February 03, 2017 contain laws and regulations regarding proactive disclosure.

TISL seeks to contract a supplier to create a video that creatively captures the obligations laid down in the said laws and advocates for wider use of proactive disclosure regulations outlined in the Gazette. Furthermore, the video should explain in simple terms, what proactive disclosure is and how the government officials/institutions and citizens can benefit from it. The indicative budget for this project is 450,000 LKR. The intended audience for the video will be public officials and the general public.

Quotations should include:
• A relatable, creative and simple concept for the proposed video
• Proposed video should be between 3-5 minutes
• Samples of similar past campaigns/ previous similar work
• Company profile/ qualifications of team members
• Proposed cost breakdown for the video development
• Proposed timeline for the video development

Deliverables: A trilingual video (Sinhala, Tamil and English) with sign language interpretation.

TISL will provide the required expertise wherever requested and any inquiries regarding the ToR should be discussed with Lakwijaya Bandara either through email, lakwijaya@tisrilanka.org or over phone, 077-5895991.

Proposals on the specifications, along with a detailed budget should be emailed to kaushalyar@tisrilanka.org on or before 28th October, 2021 using the above heading of the ToR in the subject line.

Shortlisted applicants will be invited to pitch their concept.